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An online exam software is an online platform where one can conduct examinations digitally, and students can access it from anywhere in the world and at any time. Not only for taking exams, even an online exam system also helps in creating correct results.
Examiners can conduct exams from anywhere and at any time and students can attend them from anywhere as well. But do you know how it works? How does it benefit the education sector? How much is the cost of developing online exam software? You are going to get all these answers in this blog.
What Are the Advantages of Online Exam System?
The online exam software has transformed the traditional, time-consuming paper pen examinations to advanced and digital tests. Exams these days are not only modern, but easier and faster as well as cost-effective. Here are some major benefits of online examination software for which every educational institute must adopt this software for future exams.
1. Accessible from anywhere in the world
Now any examiner can conduct an exam sitting anywhere in the world while students can also attend it from anywhere, no matter how far both of them are from each other. This is the best thing the online exam software has done. People from the remote areas, for whom it was so difficult to attend exams in top cities and states, this software has now brought the exam centre to their home.
2. Saves time and money
As neither the candidates nor the examiners need to travel to exam centres anymore because of the digital exam system, it saves lots of time and money on travelling to examination centres. Also, educational institutes can save the electricity costs, which would be extreme if the exams were conducted offline.
3. More accurate results
If offline exams where all results were assessed manually, there were chances of human errors, as it’s a difficult task to do 100% perfect assessment of such a huge number of answer sheets for any human being. But if you use an online examination tool for that, most of the assessment will be automated by the software, which can reduce the scope of errors and provide more accurate results.
4. No scope for cheating
During offline exams, it’s not always possible to monitor every student one by one and continuously while they are cheating or not, as the number of students is huge most of the time. But in an online exam, as every student has to join the exam individually from their own device, the online examination system records everything every student is doing during the exam period, so you can stay alert of that. So, no one can cheat easily in an online exam.
5. Easy to use
Students or examiners who are not tech-savvy enough will not face any issue using an online examination software, as they are all very much user-friendly for beginners.
6. Accessible on any device
It’s not mandatory to have laptops to access the online examination software as it is accessible from different devices such as computers, smart phones, tabs etc.
7. Flexible exam timings
As the exam mode is online in this, you can set up the exam schedule anytime during the day or night, as per your own time and as per the students’ comfort.
8. Saves Paper Wastage
Online exam system is the best ever eco-friendly option as there is no need to use papers for exams with this software, which prevents paper wastage.
9. Makes Exam and Assessment Easier
Conducting exams, monitoring each student and checking answer sheets, all of these are too much stressful and time-consuming when done manually. While an online examination software has turned the entire exam conducting and assessment procedure automated and hassle-free.
How to Use Online Examination Software to Conduct Online Exams?
To experience all the benefits of an online exam software, you need to use it properly. Here are the steps to conduct exams using an online exam software which you have to follow without missing anyone of them-
1. User Registration Is Must
If you are the examiner, it is important to register into the software with your name, phone number or email. This ensures secure two-factor authentication.
2. Exam Set Up
The next step is obviously setting up the exam for your students. Set up the exam pattern, such as MCQ exam or long-answer exam, online viva, mock test, whatever you want to conduct. Then add questions as per your own choice and set the time limit for the exam.
3. Give Access to Candidates
Send the online exam link to the candidates who are going to give the exams so that they can register and log in to the exam. If you want to check the identity of every student, you can do a face verification using webcam. Some online exam systems also have admit card verification feature through which you can check each student’s admit or id card.
4. Monitoring is necessary
Though you can’t be present physically in the exam centre to make sure candidates are not cheating, you can monitor them online. Tell your candidates to keep their webcam on or use the screen recording option available on the online exam software to monitor every student closely.
5. Start the Assessment Process
Once the students submit their answer sheets, start assessing their performance using the analytical features available in the software. While the tool can automatically grade the multiple-choice question answers, examiners need to check the long answers manually.
6. Create Reports and Send to Students
Once the assessment is done, create reports for each candidate using the result-generating feature. You can add the results to the student dashboard available in the software for online exam, else send the reports through email, WhatsApp or any other platform to each candidate.
What Are the Must-have Features in Every Online Examination Software?
You can find various software development companies in India offering online examination software with various features. Make sure that these following key features of online exam system are present in your software before using it-
1. Question Bank Management Option
All online exam systems must have a question bank management feature through which examiners can choose their desired question pattern, favourite template for questions and so on.
2. Student/ Candidate Dashboard
Students or candidates can get all exam-related information, check their previous performance level, and get their digital report card on the student/candidate dashboard option.
3. Proctoring Option
This is the best feature available in the online exam software. The online proctoring option prevents cheating by allowing examiners to monitor every candidate during exams through webcam or screen recording. And some advanced AI-proctoring features can also analyze the behaviour of candidates and detect suspicious activities.
4. Automatic Grading Feature
Another excellent feature of the online examination system is the automated grading option. It gives immediate and correct grades for the multiple-choice question answers, true/false question answers etc. This feature is generally integrated with the rubric system, which ensures accurate grading. The automated grading system saves time and labour of examiners, making the grading task smooth and seamless for them.
5. Automated Result Generation Option
The automated result generation feature in this software automatically calculates the overall marks and creates accurate results or digital report cards for each candidate.
6. Multi-language Support
Language is not an issue anymore to applying for an exam. As the online exam system comes with multi-language option, students can translate the question paper into their own language for better understanding.
7. Mobile-optimization
No need to arrange a laptop or computer to conduct or attend online exams. Most of the online exam systems are mobile-friendly so they can support any mobile device as well such as Android and iPhones, tabs and i-pads etc. So, examiners or candidates do not need to worry about suddenly arranging a PC or laptop suddenly.
What Is the Cost of Online Examination Software Development in India?
We can’t tell the exact price of developing online exam software in India as it varies as per the complexity of design, number of features, customization level of the software, platform for which you want the software, whether for a smartphone or a need a web-based software, and so on. But after close market analysis, we have found out the average cost for online exam system in India. Check out the price estimation below-
| Type of Software | Average Cost |
| Basic Online Exam Software | Rs. 10,000 to Rs. 15,000 |
| Mid-range Online Examination Software | Rs. 20,000 to Rs. 30,000 |
| Advanced Level Online Exam Software | Rs. 50,000 to Rs. 60,000 |
| Customized Online Exam System | Rs. 80,000 to Rs. 1,00,000 |
Get Pocket-friendly, Advanced Software for Online Examination from Expert Online Exam Software Developers in Surat
Do you want to turn your traditional exam procedure into modern and digital exams in your school, college, university or coaching centre to save time and help students? A feature-rich online exam software is what you need to adopt today in your educational institute. But if you have only a limited budget to afford it, contact HelixWebi, the leading online examination software development company in Surat.
They have our in-house software developers and designers who can understand every need of individual educational institute and create fully custom-made and professional online exam software with every necessary feature. The online examination software development charge is very reasonable here so that both small institutes and large education sectors can afford it easily. From software development to post-development maintenance and technical support, we provide a vast range of services.
You can also try our demo online exam software to check the performance of our software before investing your money on our software. You can call our team to discuss your demands and get the right quote as per your requirements.
